Last checked by Coal Boss
Settling a transporter usually starts from the agreed freight — per tonne, per trip or per kilometre — plus any agreed extras such as detention or loading charges.
From that, advances already paid (often cash or fuel to the driver) are adjusted, and agreed deductions are made — for example for a shortage beyond tolerance or a delay. What is deductible, and how much, depends on the terms agreed with the transporter.
Tax may have to be deducted at source (TDS) on payments to transporters in some cases. Whether it applies, at what rate and with what exemptions depends on current income-tax rules and the transporter's declarations — confirm the treatment with your CA.
More detail
Settlements go wrong when the advance, the weights and the POD sit in different places: an advance paid twice, a deduction with no kanta slip behind it, or a trip billed without a POD. Keeping them against the trip makes a disputed settlement quick to check.
Common confusion
A deduction for shortage is a commercial term with the transporter; TDS is a tax obligation. They are separate, and appear separately on the settlement.
What it means if you trade coal
Agree freight, extras and deduction rules in writing before loading, record every advance against the trip, and let your CA confirm the TDS treatment.
How Coal Boss handles this · In Coal Boss today
Transporter rates and contracts, freight bills, advances, settlement with claims, deductions and TDS, freight reconciliation.
From Coal Boss's verified product record — separate from the explanation above.
Hinglish mein, short mein
Transporter ka hisaab aam taur pe tay bhade (per ton, trip ya km) aur tay extra se shuru hota hai, phir diya hua advance aur tay katauti adjust hoti hai — jaise tolerance se zyada shortage. Kuch transporter payment pe TDS lag sakta hai; lagega ya nahi, aur kitna, ye current income-tax niyam pe hai — apne CA se confirm kijiye.
Sources
- ExplanationCoal Boss explanation of common coal-trade practice
- OfficialIncome Tax Department — TDS
Coal Boss explanation of common trade practice — not a rule. Every business agrees its own terms.
